Quick answer
Apply to payroll takes an approved proposal and writes a new active salary structure for the person — the proposed annual CTC, broken up by your payroll rules, effective on the cycle's date — superseding the previous one. It is the same change as revising a structure under Payroll → Salary Structure. It is allowed only on or after the effective date.
What it writes
The proposal's figure is stored in paise and converted to whole rupees for Payroll, which is why a proposal must be a whole-rupee amount. The structure's lines follow your payroll settings and salary components at the moment you apply. The proposal records the structure it wrote.
Why the effective date matters
Payroll computes a run from the one active structure a person has and ignores it for months before its effective date. A structure dated next month, applied today, would leave this month's run with nothing to pay from. Waiting for the date keeps the two modules telling the same story.
Frequently asked questions
- Does apply pay anyone?
- No. It changes the salary structure Payroll uses from the effective date. The next payroll run you process computes pay from it, exactly as if you had revised the structure under Payroll → Salary Structure.
- Why is apply refused before the effective date?
- Payroll reads only the person's active structure and ignores it for months before its effective date, without falling back to the old one. Applying early would replace this month's pay with nothing. So apply is allowed from the effective date onward.
- Can I see what was written?
- Yes. The proposal shows "Applied to payroll", the person's salary history under Payroll shows the new structure with a revision note naming the cycle, and the audit log records the structure that was written.